Using the 'Secure Print' option from a PC application

Introduction

The secure print capability of your Brother printer enables you to send documents directly to the printer, those documents will only be printed as and when you enter your personal PIN number into the printer. Added functionality is gained by adding optional Hard Disc or Compact Flash memory to the printer.

The PIN number is a 4-digit number which you can specify when you submit the print job from your PC.

Printers without optional HDD/Compact Flash memory
Documents remain in the printer memory (referred to as a RAMDISK) until either one of the two happens:

1. The printer is switched off
2. The secure document is printed. For security reasons, as soon as you enter your PIN number and print the document, it is deleted from the printer memory.

Before you use the secure print option using your printers memory, you must format the RAMDISK of the printer. Click here to learn how to format the printer RAMDISK.

Printers with an optional HDD/Compact Flash memory
Documents remain in the printer memory (referred to as a RAMDISK) until either one of the two happens:

1. The secure document is printed. For security reasons, as soon as you enter your PIN number and print the document, it is deleted from the printer memory.

Before you use the secure print option using the optional HDD or Compact Flash memory, you must format the HDD or Compact Flash memory. Click here to learn how to format the printer RAMDISK.

How to use the secure print option

From a Windows^® applications such as Microsoft Word, click the "File" menu, and then select the "Print" option. You will see a dialogue similar to the one below:

Click the "Properties" button.

You will then see the Brother dialogue screen. Select the "Advanced" tab and then select the "Device Options" icon until you see the following:

To activate the "Secure Print" option you must select the "Secure Print" radio button. A small window will appear asking you to specify the Secure Print password.

This password can be any 4 character NUMERIC number. Enter the number and click "OK"

You will then see a screen similar to the above.

Now that the password, or PIN number has been specified, you are ready to print the document, however, please also note that if you do not wish the driver to automatically generate a username and job name for you, you can manually enter the username and job name by deselecting the "Use System Default Name" option.

When you are confident that you have specified the correct options, click the "Apply" button and then the "OK" button to return back to the original "Print" dialogue.

Now click the "OK" button and the print job will be sent to the printer. However as the document is a "Secure Document", it will not be printed until you physically enter your PIN number on the printer front panel.

To print the document do the following:

1. Press the "Reprint" button on the printer LCD.
2. The LCD color will change to orange and you will see the message "SECURE FILE"
3. Press the "Set" button
4. You will see your username on the LCD panel (please note that if there is more than one user of the printer you may have to press the + and - arrow keys until you see your username information).
5. Press the SET button to select the username
6. You will then see a list of secure documents that the user has submitted. If there is more than one document use the "+" or "-" arrow keys to scroll through the jobs.
7. Press the SET button to select the job you wish to print
8. The LCD panel will display "PASS NO.=0000". At this point you must enter the password (or PIN) number that you specified. To enter the number use the + or - arrow keys in conjunction with the SET button. For example, if the PIN number is "1234" press the + KEY until the first digit changes to "1", then press the SET button, then enter the next digit "2" by pressing the + button two times and press the SET button. Continue working this way until all four digits are specified.
9. If the password is entered correctly you will see "COPIES = 1", use the + or - keys to specify the number of copies you wish to print and then press the SET button.
10. The LCD color will change to green and the job will be printed.
11. Please note that for security reasons, the document will be deleted from the printer RAMDISK when it is successfully printed.

Did you know?

- By adding more memory to the printer, you are able to increase the RAMDISK size which will allow you to store more complex documents.
- Macintosh^® users can also use the 'Secure Print' option.
- You can also use a Web Browser to print "Secure Documents". Click here for more information.